Weekly Bookkeeping Service for UK Small Businesses

A fully outsourced weekly bookkeeping service for UK small businesses on Xero or QuickBooks. Real-time records, monthly management accounts, MTD VAT and a dedicated bookkeeper for a fixed monthly fee from £150.

What "Weekly Bookkeeping" Actually Means

Most UK bookkeepers update your books once a month. Some only do it quarterly. The result is the same — you're always making decisions on financial information that's already weeks out of date. Our weekly bookkeeping service is exactly what it sounds like: every single week we reconcile your bank, process your invoices and receipts, and update your management accounts. By the time you log into Xero on a Monday morning, last week is already done — clean, reconciled and ready to look at.

Who Our Bookkeeping Service Is For

Our weekly bookkeeping service is built for UK small and medium businesses turning over between £100k and £5m. Typical clients include limited companies, professional services firms, marketing and creative agencies, e-commerce and DTC brands, tradespeople and construction businesses, hospitality operators, property businesses and growing SaaS startups. If your books currently feel out of date, your VAT returns are a quarterly fire drill, or you've outgrown a part-time bookkeeper, you're exactly who we built this for.

What's Included Every Week

Bank reconciliation across all your accounts. Sales invoice processing and credit control support. Purchase invoice processing and supplier payment scheduling. Expense and receipt management via Dext. Coding and categorisation in Xero or QuickBooks. Debtor and creditor tracking. Plus monthly management accounts (P&L, balance sheet, cashflow), VAT estimates, year-end-ready records and a monthly numbers meeting to walk you through it all.

How Our 5-Step Bookkeeping Process Works

Step 1 — 360° Bookkeeping Health Check. Before we touch a transaction we audit your current setup, software, processes and data quality so we know exactly what we're dealing with.

Step 2 — Clean, Fix & Build. We tidy historical errors, restructure your chart of accounts, clean supplier and customer records, and bring your bank reconciliation fully up to date.

Step 3 — Real-Time Weekly Bookkeeping. Every week we reconcile, process and update your books. Nothing is more than seven days behind.

Step 4 — Real-Time Reporting & Insights. Monthly management accounts, KPI tracking, cashflow forecasting and VAT estimates so there are no surprises.

Step 5 — Custom Growth Plan & KPI Dashboard. For Scale clients we build a live KPI dashboard and a roadmap to grow.

Xero and QuickBooks — We Specialise in Both

We're certified Xero advisors and QuickBooks ProAdvisors. If you're already running on either platform we'll slot in straight away. If you're still on spreadsheets, desktop software or a legacy system, we'll migrate you across to whichever is the better fit for your business — included in your onboarding at no extra charge.

Bookkeeping Pricing — From £150 per Month

Starter from £150/month — weekly bookkeeping, bank reconciliation and monthly management reports. Growth from £350/month — adds payroll, VAT returns and cashflow management. Scale from £475/month — adds full management reporting, KPI dashboard and a dedicated finance partner. Larger or more complex businesses (£500k–£2m turnover) typically sit between £500 and £900 per month. Everything is a fixed monthly fee with no hourly billing.

Weekly Bookkeeping vs Monthly — How We Compare

A monthly bookkeeper updates your books in arrears, usually 4–6 weeks after the events happened. By the time you see your management accounts, the quarter has already happened. Weekly bookkeeping keeps you within seven days at all times — you can spot a cashflow issue before it bites, react to a slow-paying customer before they're 90 days late, and approach quarter-end VAT with clean reconciled data instead of a panic.

Working Alongside Your Accountant

We work alongside your accountant, not instead of them. We deliver clean monthly accounts, payroll and VAT submissions every month, then hand over a tidy file at year-end so your accountant can focus on year-end accounts and tax planning. Most accountants prefer working with us because the books always tie up.

Outsourced Finance Function for Larger Businesses

If you're past £1m of turnover and finding even our Scale package isn't enough, our outsourced finance function replaces the need to hire an in-house bookkeeper, management accountant and finance director — for a fraction of the cost.

How to Switch to Your Bookkeeper

Most businesses are fully live with us within 2 weeks. We handle the entire transition — liaising with your previous bookkeeper, migrating your records into Xero or QuickBooks, connecting bank feeds, setting up Dext and other tools, and cleaning up anything that needs tidying. You don't need to do anything beyond signing the engagement letter.

Bookkeeping Service Locations Across the UK

We're based in Cheltenham, Gloucestershire, but our cloud-based weekly bookkeeping works for UK businesses anywhere. We have particular concentrations of clients across Gloucestershire, the South West, the Midlands and London.

Frequently Asked Questions — Bookkeeping Service

What's included in your weekly bookkeeping service?

Every week we reconcile your bank accounts, process sales and purchase invoices, manage expenses and receipts via Dext, code transactions in Xero or QuickBooks and track your debtors and creditors. Each month you also get a full set of management accounts (P&L, balance sheet, cashflow), VAT estimates and a numbers meeting to walk you through what's actually happening in your business.

How is weekly bookkeeping different from monthly bookkeeping?

Most UK bookkeepers update your books once a month, meaning you're always looking at financial information that's already 4–6 weeks old. Weekly bookkeeping keeps your records current within seven days, so you always know your true cash position, errors get caught early and quarterly VAT returns become a five-minute job instead of a panic.

How much does outsourced bookkeeping cost in the UK?

Our weekly bookkeeping service starts from £150 per month for the Starter package. Most growing UK small businesses choose the Growth package at £350/month which adds payroll, VAT returns and cashflow management. Larger businesses (£500k–£2m turnover) typically sit between £475 and £900 per month. Everything is a fixed monthly fee — no hourly billing, no surprise invoices.

Do you work with Xero or QuickBooks?

Both. We're certified Xero advisors and QuickBooks ProAdvisors. If you're already using one we'll pick up where your previous bookkeeper left off. If you're not on cloud accounting yet, we'll migrate you across as part of onboarding at no extra cost.

Do I need to be in Cheltenham to use your bookkeeping service?

Not at all. We're based in Cheltenham but everything is cloud-based, so we work with UK small businesses anywhere — London, Manchester, Bristol, Birmingham, Leeds, Edinburgh and across the regions. Most of our clients have never met us in person and prefer it that way.

How quickly can you take over my books?

Most businesses are fully live within 2 weeks. We handle the entire transition — liaising with your previous bookkeeper, migrating your records into Xero or QuickBooks, connecting bank feeds and cleaning up any historical mess. You don't need to lift a finger beyond signing the engagement letter.

Ready to Get Started?

Book a free 30-minute discovery call. We'll look at your current bookkeeping setup, work out exactly what you'd pay each month, and give you an honest answer on whether we're the right fit.